Effective Date: 28/01/2026
Last Reviewed: 28/01/2026

At NextplAi Ltd, we take the handling of video submissions extremely seriously. This statement explains how we collect, use, store, and delete videos submitted by children as part of NextplAi Coach services.

1. Purpose of Video Collection

• Videos are collected solely for the purpose of providing coaching feedback and supporting the child’s football development.

• We do not use videos for any other purpose, unless explicit parental consent is given.

2. Who Can Access Videos

• Videos are only viewed by:

  • The assigned coach responsible for feedback

  • NextplAi administrators facilitating delivery

• No other parties have access. Videos are never shared publicly or with third parties.

3. Video Retention

• Videos and associated feedback correspondence are permanently deleted within 14 days of the feedback being delivered.

• This ensures GDPR compliance and minimizes data storage risk.

4. Storage & Security

• Videos are stored in secure, access-controlled systems.

• Only authorised staff have access to view, handle, and process videos.

• No personal information beyond the video itself and essential identifiers (e.g., first name, age group) is linked unnecessarily.

5. Parental / Guardian Responsibility

• Parents and guardians remain fully responsible for supervising their child during all training activities.

• Parents confirm they consent to video submission and understand how videos will be handled.

• Parents may withdraw consent at any time by contacting NextplAi Ltd.

6. Sharing & Marketing

• Videos are never used for marketing, promotion, or training purposes outside the service, unless explicit consent is obtained from the parent or guardian.

• No images or videos are posted on social media, YouTube, or shared with other users.

7. Compliance with GDPR

• NextplAi Coach processes videos in accordance with the UK GDPR and Data Protection Act 2018.

• Only the minimum data necessary for service delivery is stored, and all data is deleted after the retention period.

8. Reporting Concerns

• If you have concerns about how your child’s videos are handled, contact us immediately at:
  Email: sean@nextplai.co.uk

• You may also contact the Information Commissioner’s Office (ICO) for advice: www.ico.org.uk